I Wish AI Could Sit in a Meeting That Should Have Been an Email For Me
Why This Task is Frustrating
We’ve all been there. You open your calendar and see yet another 30-minute meeting. Instantly, you sigh. Deep down you know this “discussion” could’ve been a quick two-line email.
But you show up anyway. You sit through small talk, repetition, and tangents… all to hear a single bullet point that mattered. It’s not just boring. It’s time you’ll never get back.
The Cost of Doing It Yourself
These meetings aren’t just inconvenient; they’re costly. Studies show that knowledge workers spend up to 21 hours per week in meetings, yet many of those hours provide very little value. That’s nearly half the work week gone.
Every extra meeting compounds the problem: lost focus, slower decisions, and mental fatigue. And the more meetings pile up, the less time you have for real work.
Oh Wait…
Oh wait… AI can already sit in those meetings for you.
Today’s AI tools can:
- Join your Zoom, Teams, or Google Meet calls automatically
- Record the conversation in real time
- Generate clear, concise summaries
- Highlight action items for each participant
- Send a quick recap to your inbox (aka the email you wanted in the first place)
Some tools even integrate with project management software, automatically creating tasks and reminders based on the meeting notes.
Benefits of Letting AI Handle It
The results are immediate:
- Reclaim your time by skipping low-value meetings
- Stay in the loop without logging in
- Make decisions faster with clear action items
- Reduce burnout from calendar overload
Instead of dreading your calendar, you can finally take back control of it.
Final Thought
Meetings aren’t disappearing anytime soon, but the wasted hours can. With AI, you don’t have to sit through every conversation.
Next time you see a meeting invite, ask yourself: does AI need to attend this one for me? Chances are, the answer is yes.
